What does a Meeting Convention and Event Planners do?
Coordinate activities of staff convention personnel or clients to make arrangements for group meetings events or conventions.
Core Task Examples:
Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
Conduct post-event evaluations to determine how future events could be improved.
Confer with staff at a chosen event site to coordinate details.
Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
Evaluate and select providers of services according to customer requirements.
Hire, train, and supervise volunteers and support staff required for events.
Inspect event facilities to ensure that they conform to customer requirements.
Maintain records of event aspects, including financial details.
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
Plan and develop programs, agendas, budgets, and services according to customer requirements.
Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
Review event bills for accuracy and approve payment.
